Sales Administration – DKSH

Website DKSH

Responsibilities

For Purchasing Order Management: (50%)

  • Placing order as per sales contract, company process & rules.
  • Assessing and monitoring the order.
  • Tracking orders and ensure smooth delivery
  • Prepare reports on purchases, including cost analyses
  • Coordinating logistics and team member

Documentation for Installation Review & Testing/Commissioning Process:

  • Check & hand-over TD to Sales Application Engineering (AE) team on time, provide standard information to AE; update working status into systems & follow up with team member to update delivery time to AE team have proper actions about installation, T&C according to the content of sales contract
  • Support administration information/paper for the activities of AE team
  • Coordinate with Service & AE for project commissioning & handover.
  • Archive technical docs

Support in Local Supply Process & Project Management (PowerGen (PG) Installation):

  • Responsible for supporting Management process of Installation Project:
  • Co-operate with Procurement in local purchase process (PR)
  • Support Order of material/accessories from local suppliers with SC, manage order schedule, arrange delivery,
  • Collect and receive required documents to close project
  • Collect invoice from subcontractor & checking documents to process payment
  • Filling required documents as per company rules.

For project:

  • Checking project information, feedback to sales, register and update projects on time
  • Assist Sales Manager to check, provide more needed information for project (if requested)
  • Cooperate with team member to check/update project and report on time.
  • Prepare letter of Authorization for projects on time
  • Monitoring necessary project information in SFDC program and reporting
  • Filling all copy of authorization letter, supporting docs are related to project and ensure to commit requirements.

Support in AE Sales Contracts:

· Support Sales Contract process: support to check contents of sales contracts before submitting contract to FC/GM.

· Follow up payment from customers

  • Support with overdue payment issues
  • Remind & Support AE Engineers to collect overdue AR
  • Send letters to customers on overdue AR

Prepare and submit Reports:

  • Update related database and system
  • Prepare scheduled and ad-hoc reports

Supports for Meetings

  • Collect and provide support to Teams in Meeting records
  • Other assignments

Qualifications

  • University degree in foreign trade / economy / business administration
  • Minimum 2-3 years of working experience as a Sales Admin in foreign company, working with sales team, customer service team will be plus.
  • Good listening, speaking, reading, writing English & Business writing skill
  • Good computer skills (Microsoft words, Excel, PowerPoint…)
  • Strong at problem solving
  • Strong interpersonal skills
  • Negotiation & communication skills

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